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AI programme ownership map
Template id: ownership-map
Responsible skill: organisation-tailoring:ownership-map.
How to use this template: list every department the programme engages, with its accountable role. Write a named owner only where your organisation has declared one; otherwise write "to confirm". Describe gaps as role gaps, never as judgements about people. Store the completed map in your organisation's own storage with access limited to the programme team.
1. Context
| Field | Value |
|---|
| Organisation | [To confirm: name or alias] |
| Edition | [To confirm: starter / scale / enterprise] |
| Executive sponsor (role) | [To confirm] |
| Prepared from | [To confirm: tailoring plan or pack index reference and date] |
2. Departments and accountable roles
| Department | CopilotForge lead role | Role title in this organisation | Declared owner (role or alias) | Time available | Gap type | Who decides the appointment |
|---|
| [To confirm: department id] | [To confirm] | [To confirm] | to confirm | [To confirm] | None / Capability / Capacity / Vacancy | [To confirm] |
Fictional example row, for illustration only:
| Department | CopilotForge lead role | Role title in this organisation | Declared owner (role or alias) | Time available | Gap type | Who decides the appointment |
|---|
| champions | Champions Programme Owner | Learning and Development Manager | to confirm | Two days a month | Capacity | Chief Operating Officer |
3. Artefacts and accountable roles
| Artefact | Responsible skill | Accountable role | Declared owner | Status |
|---|
| [To confirm: artefact title] | [To confirm: department:skill] | [To confirm] | to confirm | Not started / Draft / Agreed |
4. Planned departments covered meanwhile
| Planned department | Responsibility needed now | Covered by (role) until built |
|---|
| [To confirm: for example knowledge-management] | [To confirm] | [To confirm] |
5. Reviewer independence check
| Reviewer gate | Reviewer role | Not the same role as (delivery owner) | Confirmed |
|---|
| Security and privacy | [To confirm] | [To confirm] | Yes / No |
6. Gaps and appointments
| Gap | Type (capability, capacity, vacancy) | Effect if not closed | Proposed action (appoint, partner, defer) | Decision by (role) | By when |
|---|
| [To confirm] | | | | | |
7. Capacity summary
| Role | Departments accountable for | Time available | Risk |
|---|
| [To confirm] | [To confirm: count] | [To confirm] | Flag if more than three departments |
Credit: Template from CopilotForge by Simon Foote (https://github.com/SimonFoote-greensparx/CopilotForge), licensed under CC BY 4.0. Keep this credit when you share or adapt the template; in your own completed document you may keep it as a footer or remove it.
Download the template (Markdown)